Visitor management systems are much more advantageous and advanced than traditional paper logbooks, where there is a lot of room for human error and security breaches.
Fremont, CA: Since offices frequently have a large number of people coming in and out, installing a CCTV camera at the entrance is no longer sufficient for workplace protection. It is essential to implement visitor management programs to prevent any data security breaches or physical threats from unauthorized and dangerous visitors. By detecting and tracking any visitor's data and movements in an office, these cloud-based applications improve the protection of every workplace.
Here are six ways in which visitor management software can improve workplace security:
Certain guests could be refused entry to the protected premises for various reasons that may result in a security breach in the workplace. Watchlists, which are generated and stored on visitor management systems, may be used to accomplish this. A quick review of the visitor's information in the database will help the system distinguish between desired and unwanted guests. Also, hosts and employees will use the system to split visitors into wanted and unwanted visitors.
Monitors Visitors Coming in and Going out of the Office Premises
With a visitor management digital reception in place, anyone entering a workplace would be required to send personal information such as phone numbers, e-mail addresses, photos, and so on. This information is then stored in the cloud for future use. By installing these devices at the entrances to workplaces, any criminal or dangerous individual can be easily deterred from accessing the premises. Monitoring visitors with a centralized visitor control system is much more useful than placing CCTVs or security guards in offices with various entry and exit points.
Real-Time Notifications and Alerts
Employees can receive instant updates and guest warnings on their phones thanks to visitor management apps. If a visitor's name appears on the software's watchlist, the visitor is denied entry to the premises.
Emergency Evacuation and Response
Everyone is alerted and informed if an unauthorized guest makes it through the door. An emergency evacuation can be easily carried out if such a situation presents a serious danger. The visitor management program can monitor the visitor's location and the movements of the staff, ensuring that no one is trapped inside.
Ensures Compliance by Visitors
If a company needs visitors to sign legal documents such as non-disclosure agreements, on-site regulations, waivers, and so on, visitor management software can ensure that they comply to these. Any of the digital and centralized visitor management systems will store and display these documents to visitors. These systems store this information in the cloud after obtaining a digital signature. If a visitor does not comply with the legal specifications, the device automatically alerts the authorities.
Visitor ID Badges
Each guest receives an ID badge that cannot be compromised at a visitor management digital reception. The visitor's photo, the name of the person they are visiting, and the expiration date are all included on these ID badges. As a result, the user would be unable to access the site after a certain period of time.